Navigating ACE Invoice Configuration Options

Dear ACE Users,

Invoice processing is complex, involving many interconnected components.

To help you understand the intricacies of ACE Invoice Management, we've outlined a simplified workflow. This includes essential components and their definitions, accompanied by links to relevant content in the ACE Help Center. Whether you're revisiting or refining your invoice processing, this information is designed to be a valuable resource.

Simplified Invoicing Workflow

Key Configuration

Configuring Invoice Management in ACE involves the following components.

Accounting

• Accounting -> Generate Remits

• Accounting -> Post Client Receivables

Clients

• Clients -> Profiles -> Invoices Section: This section of the page lists all invoices generated for the client

• Clients -> Profiles -> Invoice Profiles

• Clients -> Profiles -> Invoice Preferences

• Clients -> Invoice -> Profiles

• Invoice Templates are LibreOffice document templates linked to each Invoice Profile, formatted and configured for invoice generation.

• Default Invoice Templates included in ACE are Standard Net and Standard Gross, which contain tables with specific table loops:

  • invoice_transactions_loop

  • Invoice_adjustments_loop

• Additional Invoice template options may include tables for data using these advanced table loops:

• Client Charges

  • client_charges_loop

  • client_charges_returned_loop

  • Please Note: Direct Receiver payments are not eligible to be included in Client Charges or Client Charges returned.

• Primary Client/Sub

  • sub_invoice_loop

  • sub_invoice_transactions_loop

• Client Aging

  • Client_aging_loop*

Please contact support if you have any questions about the above options.

• Clients -> Invoice -> Verification

• Clients -> Invoice -> Remittance

• Clients -> Invoice -> Delivery

• Clients -> Remittance  is correlated to Calculation Methods

Setup

• Setup -> Accounting -> Settings -> Invoice (this reflects the current (last) invoice number generated. The next invoice will follow sequentially.)

• Setup -> Accounting -> Trust Accounts  is correlated to Accounting -> Registers

• Setup -> Accounting -> Transfer Methods: Bank Account Transfer Methods are used to prepare checks or files that can be used to remit invoice payments to clients or refunding payments to consumers. (For more details, refer to Accounting -> Generate Remits)

Configuration for invoice processing may include settings for payments, payment batches, buckets, commissions, reports, spreaders, email, and more.

If you have questions, please reach out to our support team.

Best Regards,

InterProse Team